ELECTRONIC RECORD MANAGEMENT PRACTICES AND PERFORMANCE OF DAIRY FARMING IN TRANS NZOIA EAST SUB COUNTY, KENYA

David Kiprop Tembelio, Dr. Julius Miroga

Abstract


The storage of records is a fundamental aspect of information management, enabling organizations to effectively preserve and retrieve crucial data. In the rapidly evolving digital age, where information is generated at an unprecedented rate, the importance of record storage has become even more pronounced. It is in this perspective that the study sought to evaluate the effect of electronic record management practices and performance of dairy farming in Trans Nzoia East Sub County Kenya. It was based on the following objectives: effect of adoption of electronic record management systems and farmer data driven decision making on dairy farmers’ performance in Trans Nzoia East sub-county. The significance of studying electronic record management practices within the dairy sector farming in Kenya cannot be overstated, particularly when considering the intricate network of stakeholders involved: policymakers, farmers, and creameries. This exploration is poised to reveal critical insights that could revolutionize the sector, enhancing efficiency, transparency, and overall productivity. The study was based on the Information Systems Theory and Diffusion of Innovations Theory. Since this study targeted to collect data which is quantitative in nature, it was adopt a survey design. The sample size was determined by Yamane (1967) hence, 372 respondents. Primary data will be collected through a questionnaire. A pilot study to help determine validity and reliability of the study was carried out in the neighboring Trans Nzoia County. Construct validity with factor index >0.5 was used to determine validity of the tool while the Cronbach Alpha coefficient reading of above 0.72 was  used to determine the reliability of the tool. Before data collection, an authority letter was sought from the Graduate school to allow data collection. This enabled for the application for the research permit from the National Commission for Science, Technology and Innovation to allow for data collection. Authority for data collection will be sought from the cooperative societies which was provided accessibility of their farmers. An official request was made to farmers to request them to give information required. The collected data was sorted and coded, then entered into Statistical Package for Social Sciences to help in data processing. Data was analyzed descriptively in term of frequencies, means and standard deviations then presented in term of tables or figures where applicable. The study concludes and recommends that there was a strong relationship between the independent and dependent variable.

Key Words: Electronic Record Management Practices, Electronic Record Systems Usability, Data Retrieval Efficiency, Dairy Farmers’ Performance, Trans Nzoia  East Sub County


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