RECORD MANAGEMENT PRACTICES AND PERFORMANCE OF GOVERNMENT CONTRACTS OF LAKE BASIN DEVELOPMENT AUTHORITY IN KISUMU COUNTY, KENYA

Godwin Obuny Juma, Dr. Alexander Kyule

Abstract


The general objective of this study was to examine the influence of record management practices on performance of government contracts of Lake Basin development authority in Kisumu County, Kenya. Specifically, to assess influence of record storage and archiving on performance of government contracts of Lake Basin development authority in Kisumu County, Kenya and to examine the influence of record retrieval on performance of government contracts of Lake Basin development authority in Kisumu County, Kenya. This study was guided by the life cycle theory, feedback intervention theory, legitimacy theory and records continuum theory. This study adopted a descriptive research design. The study targeted 137 county employees including county secretary, deputy county secretary, CECs, Chief officers, directors, deputy directors, assistant directors and office secretaries. Due to the small size of the study population, the census sampling approach was used. Therefore, the sample size for the study was 137 respondents. This research used a questionnaire to collect primary data. Fourteen questionnaires were piloted that represented 10% of the target population. The study collected quantitative data which was analysed using descriptive and inferential statistics using the Statistical Package for Social Sciences (SPSS) version 24. Multivariate linear regression was used to determine the relationship between the dependent and independent variables. The study concludes that storage and archiving has a positive and significant effect on performance of government contracts of Lake Basin development authority in Kisumu County, Kenya. The study also concludes that record retrieval has a positive and significant effect on performance of government contracts of Lake Basin development authority in Kisumu County, Kenya. From the results, this study recommends that the Lake Basin Development Authority should continue to prioritize the development and implementation of robust record management policies. Clear and comprehensive policies should be established for record filing, storage, archiving, retention, and retrieval, with a focus on compliance with relevant regulations and industry best practices.

Key Words: Record Management Practices, Government Contracts, Record Storage, Record Retrieval 


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References


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